Jobs
Assistant Publisher
POSITION: The Assistant Publisher will work three-quarter time in close cooperation with the Editorial Director to ensure the timely and efficient publishing and distribution of books by Rabata’s Daybreak Press. This is a flex time position that can be filled remotely or on-site in Minnesota.
Requirements:
– Abilities in planning and coordinating people and operations
– Ability to self-motivate and work online
– Excellent organizational and leadership skills
– Outstanding communication and interpersonal skills
– Reliability and efficiency
– Attention to detail
– Native English speaker
– A degree in project management, English, business, or similar desirable
Responsibilities:
– Manages daily publishing operations
– Manages vendors
– Maintains positive relationships with authors
– Develops and maintains relationships with institutional purchasers
– Organizes files, contracts for authors, and book cases
– Manages money and finances in cooperation with finance manager
– Manages marketing elements in coordination with Communications Manager (contests, press releases, launch parties, etc)
– Controls schedules and enforces publishing deadlines at all stages of the publishing journey
– Manages other projects and events of the department
– Manages calendar of projects and activities for Head of Publishing
– Reports as required by organisational procedures
– Attends events/conferences on behalf of Rabata and/or Head of Publishing
– Resolves issues as they arise
The Assistant Publisher will report directly to the Head of Publishing and is a member of the larger Rabata, Inc. Team.
Rabata Inc. reserves the right to alter duties and responsibilities as necessary.
Programs Assistant
POSITION: The Programs Assistant works with and provides support to the Programs Manager and members of the Programs team in the development and implementation of overall Rabata programs. This position will provide effective support and assistance to the team to ensure smooth program implementation in line with Rabata’s rules and regulations.
Responsibilities:
– Assists the Programs Manager to plan and execute the programs and activities in accordance with the mission and goals of the organization.
– Provides program and administrative support to the program team in the preparation of various program documents, such as work and project plans, budgets, reports and proposals
– Responds to emails and answering calls
– Maintains calendars and sends out reminders of impending appointments and tasks
– Assists in the planning and overseeing projects and events
– Acts as a liaison between different departments
– Collects and organizes data that can be used for assessment of programs’ success
– Assists in implementing and managing changes and interventions to ensure project goals are achieved
– Assists in producing accurate and timely reporting of programs and projects – Working with project leads to ensure smooth project implementation, and to offer volunteer leads a supportive and joyful Rabata experience
Requirements:
– Ability to handle and document project operations, and to ensure vital information is passed across to team members
– Ability to manage daily project operations
– Ability to monitor the progress of multiple projects
– Bachelor’s degree in project management or other degree relevant to project field preferred
– Experience in an administrative position preferred She is responsible for her work to the Program manager of Rabata Inc. and is a member of Rabata Inc. Team.
The Programs Assistant will report directly to the Head of Publishing and is a member of the larger Rabata, Inc. Team.
Rabata Inc. reserves the right to alter duties and responsibilities as necessary.
Communications Assistant
POSITION: The Communications Assistant supports the Communications Manager with planning, executing, and tracking marketing campaigns.
Responsibilities:
– Supports the Communications Manager with planning, implementing, and monitoring marketing campaigns
– Crafts and sends newsletters
– Supports in creating systems and efficiencies within the Communications department
– Manages marketing task lists, timelines, due dates and documentation for multiple projects simultaneously
– Assists with the copy and design of marketing materials and collateral
– Conducts marketing research and communicate findings
– Creates and edits marketing videos
– Creates content for and manages social media accounts
– Utilizes SEO methods to increase site traffic
Requirements:
– Bachelor’s degree in Communications, Marketing, Journalism, Graphic Design or a similar field
– Experience creating strong, engaging content
– A portfolio of applicable outputs
– An understanding of SEO best practices
– Demonstrated excellence in writing, proofreading, and editing
– Excellent research, organizational, and time management skills
– Strong listening and communication skills
– The capacity to work independently and collaboratively
– Ability to work efficiently without compromising quality or accuracy
The Communications Assistant will report directly to the Communications Manager and is a member of the larger Rabata, Inc. Team.
Rabata Inc. reserves the right to alter duties and responsibilities as necessary
Projects and Events Coordinator
POSITION: The Projects and Events Coordinator will carry out various administrative services for assigned projects and will plan, organize, and direct execution of special projects, events, and requests.
Responsibilities:
– Leads an interdepartmental and collaborative team to complete an assigned project on time, to specifications, and with accuracy and efficiency.
– Fulfills, whether by performing or procuring, needs for various administrative services in assigned projects and events.
– Identifies needs, makes recommendations for, and facilitates the procurement of materials, equipment, and other goods.
– Addresses questions, concerns, and/or complaints throughout the project – Coordinates and/or performs space-use analysis, inventory, and similar assessments for facilities to support projects and events.
– Collaborates with other departments and staff to draft and execute budgets for assigned projects.
– Coordinates and manages all aspects of assigned projects to ensure timely completion within available budget.
– Attends planning and development meetings and other events involving business operations on behalf of the Director or other assigned leadership staff as needed.
– Outlines the tasks involved in the project or event and executes or delegates accordingly
– Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices Performs other related duties as assigned.
Requirements:
– Excellent verbal and written communication skills.
– Excellent organizational skills and attention to detail.
– Basic understanding of office management and institutional management practices and procedures. – Ability to create, understand, and implement a budget.
– Proficient with Microsoft Office Suite or related software.
– Excellent time management skills with a proven ability to meet deadlines.
– Strong analytical and problem-solving skills.
– Strong supervisory and leadership skills.
– Ability to prioritize tasks and to delegate them when appropriate.
– Proficient with Microsoft Office Suite or related software. Education and Experience:
– Bachelor’s degree in related field preferred.
– At least three years of related experience preferred Physical Requirements:
– Prolonged periods sitting at a desk and working on a computer.
– This position is not a virtual position, though some duties may be managed virtually
– Must be able to lift up to 25 pounds at times.
The Projects and Events Coordinator will report to the Rabata Cultural Center Manager and is a member of Rabata Inc. Team.
Rabata Inc. reserves the right to alter duties and responsibilities as necessary
RCC Store Clerk
POSITION: Rabata Cultural Center is looking for a person to:
– Supervise day-to-day operations at the bookstore; participates in the administration of operational policies, procedures and processes;
– Plans, organizes and provides work flow to maintain consistent levels of service and ensures and is accountable for the smooth operation of the physical and online store;
– Keeps accurate records for planning and accountability purposes, ensuring a proper inventory of books and merchandise, and providing efficient and knowledgeable customer service.
Responsibilities:
– Prepares written reports such as daily cash balance reports and submits to supervisor
– Performs inventory checks and reports and participates and oversees the annual inventory process
– Maintains and reports on Shopify and other systems as requested
– Opens store for business; closes and locks the store daily, keeping the interior highly representative of Rabata culture.
– Prepares necessary paperwork such as work, time and cost records and various personnel forms
– Sets up, tears down, and manages tabling at events
– Responds to customer and vendor inquiries by email, social media, and telephone in a professional and timely manner
– Manage website and social media announcements as needed
– Coordinate with other departments to ensure smooth operation of all of the above
The RCC Store Clerk will report to the RCC Manager and is a member of Rabata Inc. team.
Rabata Inc. reserves the right to alter duties and responsibilities as necessary.
